Special Events on City Property
The purpose of this policy is to set rules and processes that will guide City Staff and the Community Services and Environment Commission in seeking an appropriate balance between the benefits of organized events and their associated impacts on the community.
To review a complete copy click here!
It is always a good idea to check with the City, and be sure the date you have in mind is open for use. As a general rule, small birthday parties and picnics do not need to rent space, but you would want to make sure another large event is not scheduled simultaneously. If you are planning an event that will have music, a substantial attendance, catered food and/or other vendors, an application must be submitted.
Complete and submit the applicable application. The following applications are available and can be downloaded below:
- Plaza Use Application
- Plaza Wedding Application
- Depot Park Application
Small events are usually approved administratively, and within a few days. Larger events have a more extensive review.
Large events are first reviewed by the Special Events Committee(SEC). This is a preliminary staff review, and the Committee consists of the Parks Supervisor, the Chief of Police, the Public Works Director and a representative from the Fire Department.
After review and recommendation from the SEC, the event is then reviewed by the Community Services and Environment Commission (CSEC). They will decide final approval or denial.
If your event will be serving alcohol, yes. The Alcohol Permit application is available and may be downloaded here.
You will also need an ABC license from Sonoma County (707) 576-2165.
Link to Responsible Beverage Service Training 2014-2015 here.
These are used for parades or other events where total street closure within the City is required, i.e. a race.
A Street Use Application may be found and downloaded here.
Guidelines for Organizers
Guidelines for Vendors
Special Events Waste/Recycling Plan
The Post-Event Review is an opportunity for you, as the event organizer, staff and the CSEC to discuss the success of the event, and how to proceed in the future. Typically, this review provides a positive basis for continuing the event in the future, and an opportunity to let event organizers know about any changes in policy.