FAQ Topic: Public Records Requests

What records are exempt from disclosure?

(Partial listing, for full listing, see California Government Code Section 6250) Attorney-Client discussions are confidential, even if the agency is the client. (§§ 6254(k), 6254.25, 6276.04) Preliminary drafts, notes and memos may be withheld only if: (1) they are “not retained…in the ordinary course of business” and (2) “the public interest in withholding clearly outweighs the public … Continued

What is a public record?

Per the California Public Records Act (CA GC 6250-6270): A “public record” includes any writing containing information relating to the conduct of the public’s business prepared, owned, used or retained by the City of Sonoma regardless of physical form or characteristics. Records are not just printed or handwritten documents, they may be video recordings or … Continued

How do I submit a public records request?

The City Clerk is the local Elections Official who administers democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. The City Clerk acts as a compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. … Continued

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